Uploading Scans: Web Portal

Accessing the Portal

1. Open your browser and go to https://scanhub.upscan.com (Chrome or Safari recommended).
2. Sign in with your GUSI credentials.
3. You’ll land on your Dashboard, showing your progress.

Creating a New Exam & Uploading Files

1. Click Scan Study on the left side of the screen, then Create Scan at top right.
2. Drag and drop (or click to select) your cine loops (MP4/DICOM) and still images (PNG/JPEG/DICOM). Each file should represent one view (e.g., “RUQ FAST,” “PLAX,” “Popliteal Vein”). Keep each file within the accepted formats and size limit.
3. Repeat until all files for the exam are uploaded, then click Next.
4. Select the Scan Type from the dropdown — the page transitions to the submission form.
5. Fill out the required interpretation fields (scroll to see all). Normal findings appear green; abnormal appear red. Use the patient presentation & clinical question field for scanning/technical issues and questions for reviewers.
6. Click Submit. You can then go to the Scan List, Scan Details, or create another scan.

Terminology: a “file” is one image or video; a “scan” is all files associated with one patient in one encounter — e.g., a 2nd-trimester OB scan might include amniotic fluid, placenta, fetal position, and heart rate images plus a video showing a single fetus.

Requesting Expert Scan Review

• If your fellowship includes GUSI scan review (standard), check “Request Expert Scan counts as one of your paid scans

Review” during file upload — the GUSI team will review with detailed feedback and it

• Forgot to check the box? Open the menu button beside the submitted scan in the Scans list and make the request there
• Make sure you have enough credits — buy more via the Buy Credits button in the Credit

Information section

• Reviews are usually returned within 72 business hours; read detailed feedback under

Reviewed

Managing Submitted Scans

• The Scans list shows whether scans were properly submitted or still in draft form; click a scan’s title to reopen and submit drafts later
• View, email, or download scans from the actions on the right
• You’ll receive an email or in-app notification once a mentor completes the review

Web Tips & Cautions

• Keep filenames short and descriptive (e.g., Echo_PLAX_6s.mp4)
• Confirm videos play back correctly before submission
• If uploads stall: refresh and retry smaller batches (2–3 files), try a different device or network, or upload one file at a time
• Very large uploads may fail — trim cine loops to 6 seconds maximum
• All uploads are encrypted in transit and automatically de-identified

If you require further assistance or discovered an error in our support documentation, please contact us by emailing support@globalultrasoundinstitute.com